Our Expertise

What if you could Empower your Volunteers and Strengthen your Focus?

At Association Associates, Inc. (AAI) we help our clients anticipate and meet challenges through deep resources of techniques and tools that have effectively helped other associations overcome similar obstacles and achieve greater successes.

With AAI management services support, our clients often report a renewed commitment to their association mission, and more dramatically, an invigorated approach to meeting goals. We credit the AAI team’s greatest assets: excellent communication, outstanding organizational skills, solid leadership, cost-consciousness and management experience.

Whether your organization will benefit from a personalized comprehensive management package or simply needs a skillful boost in a particular area or for a specific upcoming event, AAI offers a full suite of association management solutions that can be tailored to your needs, objectives and budget.

Customized Services that Revolve Around You

Leadership, vision and strategic planning

Our association professionals think like strategists and lead like mentors and natural guides. AAI works alongside your volunteers to evaluate your current status, establish goals, manage details and deliver results. Yes, our team members are driven by results, your results. Every day we work to ensure that your organization recognizes and capitalizes on opportunities.

Headquarters service

This service affords our clients a suburban headquarters office location with all the professional advantages you’d expect from a state-of-the-art facility:

• Receptionist, telephone answering services, e-mail and fax
• A professional, well-appointed conference room for meetings of up to 20
• Access to a fully equipped on-site meeting facility accommodating up to 70
• Ample free parking right outside our door
• Up-to-date computerized office with wireless networking
• Electronic cost allocation systems to ensure accuracy
• All necessary personnel to ensure that each client taps only the resources required at any given time, including benefits and related expenses
• Centralized East Coast location conveniently situated between Philadelphia International Airport (PHL) and Newark Liberty International Airport (EWR), and at the crossroads of major interstate highways

Financial management

AAI provides many of its clients with management of checking, savings and investment accounts. A team of outside investment counselors and accountants, combined with in-house personnel, help to maximize investment dollars. Audits are conducted as prescribed, and budget development and monitoring is provided. Stringent financial controls protect our clients’ assets at every step. We know how critical it is to manage your financial resources. We place a premium on ensuring that tight financial controls are in place, that your investment dollars are maximized within prudent boundaries, and that financial reporting is accurate and regular. AAI also offers expertise in grant writing and management.

Membership recruitment and retention

Membership is the backbone of any association, yet recruitment and retention represent difficult challenges for most. AAI’s skills in recruitment and retention have been honed to our clients’ advantage. Developing and conducting satisfaction surveys, creating and implementing telemarketing campaigns – these are just a couple of the tools that we employ in tailoring successful membership campaigns for our clients. We also help our clients focus on the membership benefits that ensure both member attraction and membership renewal. Does your membership offering meet the needs of your members? How does it help them in their profession?

Meeting, tradeshow, exhibit and special event planning and management

An experienced meeting planning staff orchestrates all types of large and small events including membership and board meetings, trade shows, exhibit sales, seminars, multi-day conferences, golf outings, dinner dances and other special events. Our conference management experience includes the management of four-day CME credit meetings, as well as other multi-day conferences at locations inside and outside the United States. AAI’s staff of experienced professionals provides scheduling, site selection, pre-registration, on-site registration and related services, including on-line registration. Our efforts together translate into well-executed meetings during which attendees can focus on the business at hand.

Public relations, communications and promotion

Media and constituency relations services are provided by a staff overseen by Debbie Hart, who is accredited in public relations by the Public Relations Society of America. Regulatory and legislative opinion has been measurably swayed based on our media and constituency relations efforts. AAI has waged effective media campaigns on behalf of clients’ government affairs issues, as well as for fund-raising events. We have had regular press placements in a wide variety of trade and consumer publications internationally. Several pieces have been recognized with design awards by the New Jersey Society of Association Executives, Association Trends and Communications Concepts. AAI also provides web site development and management, as well as newsletter and brochure development.

Publications management and creative services

Skilled design and creative professionals provide the support necessary to conceive, plan and produce a full range of communications, marketing and promotional materials. AAI works closely with client associations to assess individual needs, develop strategic communications plans and execute materials that range from recruitment brochures to event publications, from exhibit panels to web sites.

Lobbying and government affairs

Media and constituency relations services are provided by a staff overseen by Debbie Hart, who is accredited in public relations by the Public Relations Society of America. Regulatory and legislative opinion has been measurably swayed based on our media and constituency relations efforts. AAI has waged effective media campaigns on behalf of clients’ government affairs issues, as well as for fund-raising events. We have had regular press placements in a wide variety of trade and consumer publications internationally. Several pieces have been recognized with design awards by the New Jersey Society of Association Executives, Association Trends and Communications Concepts. AAI also provides web site development and management, as well as newsletter and brochure development.